Easy-to-use timesheet templates to track your staff (2023)

“Filling out timesheets is fun!” — nobody, ever.

While timesheets are a crucial ingredient to running a successful business, creating and filling them out can be a huge time suck,

An efficient timesheet template that works with you (and not the other way around) is transformative for teams of all sizes.

This article will explain what timesheet templates are and why they’re vital to help understand how your team spends its time. You’ll also learn how to implement flexible timesheet templates with the rest of your processes by using monday.com’s Work OS.

Get the template

What is a timesheet template?

Timesheets record the total number of hours a team member spends on various tasks. They can also help track billable hours when you’re working with clients.

Timesheet templates are reusable tables to simplify the timesheet creation process. They’re helpful for organizations of all sizes — from small businesses to global corporations.

Download Excel template

There’s no need to start from scratch when you need a new timesheet with a template. Instead, simply duplicate the original template and start tracking your time — or print it out if you need a physical copy.

Why use a timesheet template?

Timesheet templates help to get your entire team on the same page about how they should track time. However, imagine if everyone created their timesheets every week. This would result in an inconsistent time tracking method — a payroll nightmare!

Payroll processing is more straightforward thanks to timesheet templates because everyone consistently tracks their time. You can even use tools to copy the relevant fields into the paycheck or invoice automatically.

Templates also help save time when creating new time cards. It’s a lot easier for your team when they can just fill out the sheets without making anything from scratch.

When using a timesheet template inside a Work OS, built-in dashboards help read data at a glance. For example, you can track regular and overtime hours and ensure that each paycheck is accurate.

(Video) Timesheet template in Excel (automate employee timesheet tracking)

A timesheet template can make billing and invoicing a breeze — if you use a template that separates billable hours from non-billable hours. Then, the accounting team can quickly turn that timesheet into an invoice for clients as long as they know the correct hourly rate.

A simple timesheet template helps you understand where your team really spends its time. But, of course, the more detailed you make your template, the more insight you’ll get on where each minute goes.

This insight can help improve your project management and productivity. For example, you’ll notice time leakage more quickly if you’re able to track it. This can help avoid overtime hours, which can help cut costs.

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Finally, you can create more accurate project timelines by looking at previous timesheet data. For example, if your data tells you that this type of project takes two people around 300 hours to complete, you’ll know that you need to allow at least that much time for the next project.

What are some examples of timesheet templates?

Timesheet templates are common in spreadsheet formats. If you’ve ever filled out a printed timesheet, you’ve likely come across this template type.

Someone will create a printable timesheet template in spreadsheet software such as Microsoft Excel or Google Sheets. Then they can print as many copies of the Excel timesheet as they need for an entire team to use.

Easy-to-use timesheet templates to track your staff (2)

(Image Source)

But timesheet templates can be categorized into several other types. For example:

1. Projects timesheet template

Managers can use a projects timesheet template to track how many hours employees worked on a given project instead of the total hours worked for a particular individual. In addition, it calculates the amount of work this individual has completed related to the project.

This type of timesheet works well for billable projects. For example, even if a company pays an employee 40 hours a week, they’ll only bill their client for the number of hours they worked on their project.

2. Google Sheets timesheet template

Google Sheets is Google’s version of spreadsheet software, similar to Microsoft Excel.

(Video) Interactive Staff Timesheet Template

Easy-to-use timesheet templates to track your staff (3)

(Image Source)

Because it’s easily accessible on the cloud, Google Sheets is an excellent solution for teams working from home. Bonus: It can integrate with monday.com! So, if you need printed timesheets, you can create them in Google Sheets and keep managing them from monday.com.

3. Weekly timesheet template

Weekly timesheet templates track people’s time every week — on a weekly basis. It typically includes regular hours worked, rate adjustments like weekend pay, and other details. They’re usually submitted every week to payroll.

4. Monthly timesheet template

A monthly timesheet template will track time every month — on a monthly basis — unlike weekly timesheets.

They tend to be less detailed than a weekly timesheet. For example, they may not include lunch breaks or other “less-important” information.

5. Biweekly timesheet template

Biweekly can mean two things: 2 timesheets every week or a timesheet every 2 weeks.

Confusing, right?

Which one you’ll use depends on the needs of your business. For instance, submitting 2 timesheets every week works well if you require lots of detail in time entries. On the other hand, 2 timesheets a month works well to sync with biweekly pay periods.

monday.com’s timesheet template

Already using monday.com’s Work OS? Sweet. We have some great news: there’s an online timesheet template ready for you to implement today.

Easy-to-use timesheet templates to track your staff (4)

This timesheet template is ready to use “as-is” out of the box. Yet, it’s also fully customizable — it works no matter your needs. Just drag and drop sections around to change it up easily and add new columns in just a few clicks.

Even better: This template can be easily shared across your team and your organization once you’ve set it up in your work OS.

(Video) Introduction to Timesheet Microsoft Teams app template

Get the template

Tips and tricks for making the most of a timesheet template

Most businesses use timesheets to simplify the payroll process. But timesheets can help you accomplish so much more.

This is especially true if you create your timesheet template in your monday.com work OS instead of using spreadsheet software. It’s much easier to create reports from these types of timesheets.

Below you can see how a timesheet template can visually represent where your time ends up.

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Tracking time in this way can do so much more than helping your payroll team create paychecks. Figuring out how your team actually spends their time can help you achieve specific goals.

For example, many organizations aim to provide enough time for critical thinking. Critical thinking can lead to more creativity and innovation. This extra time can help teams achieve their full potential.

But it’s difficult to know where someone’s time goes if they don’t track it. That’s why it’s nearly impossible to gauge time for critical thinking without a timesheet.

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Timesheets can also help teams make the most of meetings. For example, while your team conducts a meeting, one person can be in charge of tracking time. This is different from taking minutes — instead of taking notes about what was said, the person tracking time should list how much time is spent on each meeting item and action.

Once you plug this information in monday.com, you can visualize how much time is spent. Then, using this information, you can set goals.

For example, you may notice that too much time gets spent following up on statuses. You can cut this time down by 25% to leave more time for critical thinking. And since you’re tracking your time, you’ll be able to measure your progress for the next meeting.

Get the template

(Video) Automated Employee Timesheet Template in Excel

FAQs about timesheet templates

Here are more essential facts about timesheets and timesheet templates.

Q: How do I create a timesheet template?

A: You can use a few methods to create a timesheet template that you can reuse repeatedly.

Create and edit columns in a spreadsheet — the hard way — OR customize your own columns on monday.com — the easy way. This method is a lot simpler because monday.com comes with prebuilt columns you can import easily, which means you don’t need to create everything from scratch.

Q: Does Excel have a timesheet template?

A: Yes, Excel has an official timesheet template that lets you track the hours you or your employees work in Excel. But it lacks the real-time tracking component of monday.com, making it tedious to use.

Q: Does Google Docs have a timesheet template?

A: Google Docs doesn’t have any official timesheet template, but you can download third-party templates or use the Google Sheets template.

Q: How do I make my hourly work on a timesheet?

A: When using a timesheet template in a spreadsheet, you’ll need a separate tool to track your time.

On the other hand, you don’t need a separate tool to track time on monday.com. Just add the time tracking column to your timesheet template.

Easy-to-use timesheet templates to track your staff (7)

Q: How do you calculate hours and minutes worked?

(Video) Employee timesheet template in Excel

If your timesheets need to be granular and detailed, just use the time tracking function in monday.com to calculate your time down to the second.

Click on the “play button” to start the timer. Then, pause it and start it again as you need.

Easy-to-use timesheet templates to track your staff (8)

FAQs

Does Word have a timesheet template? ›

A Microsoft Word timesheet template is a document where employees list, track, and submit their regular, overtime, and other work hours for various pay periods. Like businesses managing payrolls, supervisors track work activities using timesheet templates.

Is there a timesheet template in Excel? ›

An Excel timesheet template is a spreadsheet that businesses use to track employee hours and manage their payrolls. These templates allow employees to enter total hours and calculate pay easily, and are also organized and editable to suit your needs.

How can I keep track of my working hours? ›

At a glance: How you can track employee hours worked
  1. Pen and paper.
  2. Desktop or kiosk time clocks.
  3. Mobile apps.
  4. Geofencing and GPS tracking.
  5. Biometric clock-in.
  6. Browser plug-ins and URL tracking.
18 May 2022

How do you use Excel to track hours worked? ›

Follow these steps:
  1. In A1, enter Time In.
  2. In B1, enter Time Out.
  3. In C1, enter Hours Worked.
  4. Select A2 and B2, and press [Ctrl]1 to open the Format Cells dialog box.
  5. On the Number tab, select Time from the Category list box, choose 1:30 PM from the Type list box, and click OK.
  6. Right-click C2, and select Format Cells.
11 Mar 2019

Is there a free timesheet app? ›

Clockify is the completely free timesheet app for teams. Homebase is the timesheet application with features like time clock and team communication. ClickTime is the employee timesheet app for individuals and teams. ZoomShift is the best online timesheet app for hourly employees.

How do I make a timesheet in Word? ›

How to Create Timesheets in Microsoft Word 2010 - YouTube

Is there a timesheet App in Office 365? ›

Designed for small to large organizations, Office 365 Timesheet App is a cloud-based time tracking software that helps businesses measure employee performance and view task updates from a centralized platform.

Is Clockify completely free? ›

Clockify is a time tracker and timesheet app that lets you track work hours across projects. Unlimited users, free forever. Start tracking time — It's Free!

How do I calculate hours worked in a week in Excel template? ›

  1. STEP 2: Calculate hours worked. On column D: Type the Excel Formula: =SUM(C2-B2)*24. ...
  2. STEP 3: Calculate Pay. Cell H1 Type the hourly pay of that employee. On Column E: =SUM(D2*$H$1) ...
  3. STEP 4: Drag down and finish. Drag the timesheet formulas of Column D & E through the days of the week. Cell D9: For total hours, use =SUM(D2:D8)

How do I track my employees daily work? ›

Great Apps to Measure and Track Employee Productivity
  1. Asana. Asana is one of the leading cross-platform task tracking and project collaboration apps on the market. ...
  2. Basecamp. ...
  3. Google Apps. ...
  4. DropBox. ...
  5. Rescue Time. ...
  6. Toggl. ...
  7. Remember the Milk. ...
  8. Evernote.
28 Apr 2022

How can I track my employees hours for free? ›

Clockify is the only 100% free time tracking software that lets your employees track time they spend working on projects and tasks. Start tracking time — It's Free!

Is there an app to track employee hours? ›

Clockify. Clockify is ideal for tracking remote employees. Employees can use it via desktop app, mobile app or web browser to track their hours worked by project. Clockify is also well known for its PTO features and integrations with customer relationship management (CRM) software and project management apps.

Where can I get free Excel templates? ›

Choose from an assortment of templates like calendars, invoices, and budget planning.
  • Go to Office.com.
  • Click Templates at the top of the page.
  • On the Templates page, click Excel. ...
  • Click the template you want, click Edit in Browser, sign in if prompted, and then click Continue.

How do I track a team task in Excel? ›

This whole process revolves around using Excel's Filter feature to create an editable, trackable list that you can format according to your preference.
  1. Step 1: open Excel and add column headers. ...
  2. Step 2: fill in task details. ...
  3. Step 3: apply a filter to your list. ...
  4. Step 4: sort your tasks using the filter. ...
  5. Step 5: done!
28 Mar 2022

How do you keep daily tracking in Excel? ›

How to Use MS Excel to Make Trackers
  1. Open Excel, click on the "File" menu, and then select "New." A blank spreadsheet appears in your workspace. ...
  2. Click your cursor on column B, and then type the word "Monday." Repeat for the next six columns to add the other days of the week.

How do I get Excel to automatically track time? ›

To quickly enter the current time in Excel, use the keyboard shortcut: Ctrl + Shift + ;
  1. When you start a task, use the shortcut to enter the start time in one cell.
  2. When you finish working on a task, use the shortcut in an adjacent cell, to enter the end time.
23 Feb 2012

How do I create a motion and time tracker in Excel? ›

Time & Motion Tracker in Excel - Step by Step Tutorial - YouTube

How do I create a productivity tracker in Excel? ›

Click the "Formulas" tab, click "AutoSum." Highlight the cells between this cell and the employee's name – in this example, for each day of the week – and press Enter. AutoSum will automatically add up all of the numbers when you enter them beside the employee's name. Next, press "Ctrl-C" to copy the formula.

What is the best free employee time tracking app? ›

Connecteam is one of the best free time clock app for small businesses for time tracking and payroll management. Connecteam is a great choice for employees who work in the field. It allows users to clock in and out using smartphones, get their locations automatically tracked and their payrolls calculated.

What is a good app for employees to clock in and out? ›

1) Sling. Sling tops the list of the best mobile time clock apps for two very important reasons: It offers powerful employee clock-in/clock-out and time-tracking features. It provides other tools that help you streamline a large portion of your scheduling, communication, and employee-organization work.

Does Google have a timesheet app? ›

TimeSheet is a great and free solution for freelancers and small sized companies. Use Google Calender to track time • Use Google Sheets to create reports • Use the full functionality of Google Sheets to make it fit your needs • Share your time consumption among others as simply as you share calendars How it's done?

How do I create a PDF timesheet? ›

How to Create a Timesheet in Adobe PDF
  1. Launch Your Adobe PDF application. For you to get started, launch your Adobe PDF application. ...
  2. Determine the Information That You Need to Include. ...
  3. Use Columns. ...
  4. Calculate the Daily Working Hours. ...
  5. Calculate the Total Weekly Hours.

How do I make a timesheet in Google Sheets? ›

How do I make a timesheet in Google Sheets? Log in to your Google account and go to Google Sheets. Open a new sheet — it will look similar to an Excel spreadsheet. Then, copy and paste a timesheet template into it or create your own by labeling the columns.

What is correct timesheet or time sheet? ›

A timesheet (or time sheet) is a method for recording the amount of a worker's time spent on each job. Traditionally a sheet of paper with the data arranged in tabular format, a timesheet is now often a digital document or spreadsheet.

Does Microsoft Teams have a time tracker? ›

TrackingTime main features are completely integrated with Microsoft Teams. Within your TrackingTime tab you can add projects and tasks and share them with the team, track time and monitor team's progress.

Does Microsoft have a time tracker? ›

Employee Time Tracker is a unique tool that simplifies your day to day time tracking & invoicing activities. Easily Track time by Employee, Job, Category or Task and generate PDF reports.

How do you create a team tracker? ›

Create a plan and then select Save. Select Use an existing plan and select a plan from the Existing plans drop-down.
...
Add and assign tasks.
  1. Select + to create a task and enter a name.
  2. Select Set due date and select a date.
  3. Select Assign and choose who to assign it to.
  4. Select Add Task.

What is the simplest time tracking app? ›

More useful time tracking apps:
  • Tick: Best for tracking and staying on budget.
  • Float: Best simple resource scheduling with time tracking.
  • Avaza: Best complex and broad feature set.
  • Trackingtime: Best project management features.
  • ProofHub: Best for simple planning and tracking projects.

Which is better Toggl or Clockify? ›

Clockify can help you track time for unlimited users and projects for free. It also offers a Pomodoro timer to boost team productivity. On the other hand, Toggl can help you with things like revenue tracking and team scheduling. And while both tools are great, they aren't as versatile as Time Doctor.

How much is Clockify monthly? ›

$6.99 per user per month if you upgrade to the monthly plan

Standard plan allows users to have more control over the account and manage users more easily. Available features in this plan: All BASIC features. Time off.

What is automated time tracking? ›

What does an automated time tracker do? Automated time tracker in Clockify lets you monitor and track time you spend in certain programs and apps, which will give you a detailed review of your activity at the end of each day.

What is timesheet automation? ›

Timesheet automation is the process of capturing and tracking employee working hours easily through an application that works on multiple platforms seamlessly (mobile phones, desktop, and browser extensions).

What are automated timesheets? ›

Automated timesheets capture all your work activity without actively tracking time. It involves using time tracking software to record work hours automatically. The data captured in a timesheet can be used for things like: Project accounting.

How do I calculate my work hours per week? ›

Calculate weeks from Sunday to Saturday. For each of the weeks you had any leave, record the number of hours you would have worked if you were not taking leave. Add up the number of hours from each week to get your total. Divide by the total number of weeks.

How do I calculate hours worked in Excel using 24 hour clock? ›

How to add / subtract more than 24 hours, 60 minutes, 60 seconds
  1. Add over 24 hours: Start time + (N/24)
  2. Add over 60 minutes: Start time + (N/1440)
  3. Add over 60 seconds: Start time + (N/86400)
  4. Subtract over 24 hours: Start time - (N/24)
  5. Subtract over 60 minutes: Start time - (N/1440)
  6. Subtract over 60 seconds:
20 Sept 2022

How do you track what my employees are doing? ›

There are five ways to monitor the actions of employees, even if you're not working in the same location.
  1. Watch employees work. ...
  2. Ask for an account. ...
  3. Help employees use self-monitoring tools. ...
  4. Review work in progress on a regular basis. ...
  5. Ask around a little. ...
  6. Management Tools.

How do you keep track of all tasks at work? ›

12 daily to-do list apps to help you keep track of your tasks
  1. Todoist.
  2. Any.do.
  3. TickTick.
  4. Microsoft To Do.
  5. OmniFocus.
  6. Bear App.
  7. Google Keep.
  8. Habitica.
23 Mar 2021

What are some methods that employers use to monitor their employees? ›

Types of employee monitoring
  • Internet and app usage. A survey by Salary.com revealed 69% of men and 62% of women admit to surfing the internet for personal reasons during work hours. ...
  • Screen video and capture. ...
  • Time tracking and file tracking. ...
  • Keylogging. ...
  • Location. ...
  • Email. ...
  • Phone and voicemail. ...
  • Instant messengers and softphones.

What is the best employee time clock software? ›

The Top 8 Best Time Clock Software
  • Homebase – Best free time clock software.
  • 7shifts – Best time clock software for restaurants.
  • OnTheClock – Best web based time clock software.
  • ClockInEasy – Best simple time clock software.
  • Time Clock Wizard – Best unlimited users plan.
13 Dec 2021

How do employees use Clockify? ›

If your employees have an email and a personal phone or a computer, they can download an app and track time on their own.
  1. Create a free Clockify account.
  2. Invite employees by adding their email.
  3. Employee accepts the invite.
  4. Employee downloads a mobile app.
  5. Employee logs in and starts/stop the timer as they work.
24 Aug 2022

Does Clockify cost money? ›

Clockify is the only time tracker that's free for teams of all sizes. You and your team can use Clockify without ever paying a cent, even if you have hundreds of users! Use it as much as you want, for as long as you want, and we won't charge a cent.

What is the best timekeeping system? ›

Best Time and Attendance Software
  • Clockify.
  • Quickbooks Time.
  • OnTheClock.
  • TimeClick.
  • Rippling.
  • Paychex Flex.
  • Buddy Punch.
  • PurelyHR.
12 Oct 2022

Is Clockify a good app? ›

The Verdict. Clockify is the best time and attendance software for businesses with hybrid teams (on-site and remote employees). The cloud-based dashboard can be accessed from any computer or mobile device, and it has several project- and task-tracking features.

How do I have my employees clock in and out remotely? ›

8 Employee Time Clock Apps for Remote Workers
  1. Timely. Timely is one of the best ways to get a sense for how your employees are spending their day. ...
  2. Connecteam. Connecteam does more than just track time; it's an all-in-one employee management app. ...
  3. Jibble. ...
  4. Toggl. ...
  5. Hubstaff. ...
  6. HoursTracker. ...
  7. When I Work.
1 Sept 2020

How do I make a timesheet in Word? ›

How to Create Timesheets in Microsoft Word 2010 - YouTube

How do I make a timesheet lunch in Excel? ›

Enter this formula: =SUM((C2-B2)+(E2-D2))*24 into a blank cell beside your time record cells, F2, for instance, see screenshot: Note: In the above formula: C2 is the lunch start time, B2 is the log in time, E2 indicates the log out time and D2 is the lunch end time. You can change the references based on your need.

How do you fill a time sheet with IT company? ›

A timesheet is a paper used to track the time each employee spends on a task. This traditional method is now available in through digital software.
...
Timesheets should include the following:
  1. Employee's name.
  2. Pay period.
  3. Date worked.
  4. Day worked.
  5. Hours worked.
  6. Total workweek hours.

Is there a free timesheet app? ›

Clockify is the completely free timesheet app for teams. Homebase is the timesheet application with features like time clock and team communication. ClickTime is the employee timesheet app for individuals and teams. ZoomShift is the best online timesheet app for hourly employees.

How do I create a PDF timesheet? ›

How to Create a Timesheet in Adobe PDF
  1. Launch Your Adobe PDF application. For you to get started, launch your Adobe PDF application. ...
  2. Determine the Information That You Need to Include. ...
  3. Use Columns. ...
  4. Calculate the Daily Working Hours. ...
  5. Calculate the Total Weekly Hours.

How do you calculate hours and minutes for payroll? ›

All you need to do is divide your minutes by 60. For example, say your employee worked 20 hours and 15 minutes during the week. Divide your total minutes by 60 to get your decimal. For this pay period, your employee worked 20.25 hours.

How do I calculate hours and minutes in Excel for payroll? ›

How to Calculate Hours Worked in Excel - YouTube

How are minutes calculated on time cards? ›

0.25 hours times 60 minutes per 1 hour = 0.25 hr × (60 min/ 1hr) = (0.25 × 60) min = 15 minutes.

How do I calculate hours worked in Excel using 24 hour clock? ›

How to add / subtract more than 24 hours, 60 minutes, 60 seconds
  1. Add over 24 hours: Start time + (N/24)
  2. Add over 60 minutes: Start time + (N/1440)
  3. Add over 60 seconds: Start time + (N/86400)
  4. Subtract over 24 hours: Start time - (N/24)
  5. Subtract over 60 minutes: Start time - (N/1440)
  6. Subtract over 60 seconds:
20 Sept 2022

How do I calculate my hours for a lunch break? ›

Working hours with lunch break excluded

For example, a 7:30 to 4:30 work day with a 30 minute lunch break means an 8.5 hour work day (9 hours in between, minus 30 minutes or 0.5 hours equals 8.5).

How do I calculate my work hours per week? ›

Calculate weeks from Sunday to Saturday. For each of the weeks you had any leave, record the number of hours you would have worked if you were not taking leave. Add up the number of hours from each week to get your total. Divide by the total number of weeks.

What should a time sheet include? ›

Timesheets generally include the following information:
  • Employee's name.
  • Pay period.
  • Date worked.
  • Hours worked each day.
  • Total hours worked each week.
27 Sept 2021

How do you write hours on a timesheet? ›

To complete a timesheet:

Simply write in the dates of the end of the 1. weeks (always the Saturday date) and then fill in the number of hours you worked per day If you worked zero hours on Monday, • leave the space for Monday blank. Add the total hours you have worked and 2.

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