Excel Timesheet Template (2023)

Free Timesheet Template inExcel

Tracking daily time for an employee is a task that almost every company does daily and may check weekly, biweekly, or monthly. Due to the versatility Excel possesses, it comes out in handy in this case. We can create a free timesheet template under Excel to capture employees’ daily/weekly timings. However, due to the variety of customizations available, we cannot say there is one standard Excel template to track the time. It varies from organization to organization, and the format may also change. This article will walk you through the Excel timesheet templates, which are inbuilt and can be created simply from scratch.

Table of contents
  • Free Timesheet Template inExcel
    • How to Create a Timesheet Template in Excel?
      • #1 – Free Built-in Timesheet Template in Excel
      • #2 –Creating Excel Timesheet from Scratch
    • Things to Remember:
    • Recommended Articles

We have two ways to create the Excel timesheet template:

  1. First, free Excel built-in timesheet templates are ready-made to download and direct use.
  2. We can also create an Excel timesheet of our own through absolute scratch.

We will walk you through these both ways one by one in detail.

Excel Timesheet Template (1)

You are free to use this image on your website, templates, etc, Please provide us with an attribution linkHow to Provide Attribution?Article Link to be Hyperlinked
For eg:
Source: Excel Timesheet Template (wallstreetmojo.com)

How to Create a Timesheet Template in Excel?

Below are the examples for creating a timesheet template in Excel.

(Video) Simple Time Sheet In Excel

#1 – Free Built-in Timesheet Template in Excel

Follow the below steps to use the free built-in timesheet template in Excel.

  1. We must first open a new Excel. Then, navigate to the “File” menu > click on “New.” It will allow us to open a new template.

    .
    Excel Timesheet Template (2)

  2. Once we click on “New, ” we may see a list of thousands of online templates under Excel that the user can use and download. For example, put “Timesheet” under the search box on the same sheet and then press the “Enter” to load all the timesheet templates.

    Excel Timesheet Template (3)

    It will help if we are connected to a healthy network to download such templates.

    (Video) MS Excel - How to prepare Timesheet in Excel (Full Tutorial) - Fully automated and Easy to Manage
  3. We must click on the “Weekly Timesheet” template out of all the Excel templates.


    Excel Timesheet Template (4)

  4. As soon as we click on it, a new dialog box may open with a template description and a “Create” button. Click on the “Create” button to download and use the file in the system.


    Excel Timesheet Template (5)

  5. We can see a partial screenshot of the worksheet below after downloading it.


    Excel Timesheet Template (6)
    It is one way to create a timesheet template in Excel.

#2 –Creating Excel Timesheet from Scratch

Now, we are going to create an excel timesheet template from scratch. Follow the steps to do the same.

(Video) Create a TIMESHEET Template using an Excel Spreadsheet - [ 15 Minute Tutorial ]

Step 1: We first need to add fields like “Employee Name,” “Start Date,” “Department,” “Manager,” etc., for the informative details. Then, populate these fields across the cells B2:C5. Format these cells with “Font”/”Font Size” – “Calibri”/”12,” “Bold,” “Border Type” – “All Borders.

Excel Timesheet Template (7)

Step 2: Then, we must add the column labels for “Date,” “Day,” “In Time,” and “Out Time” for “1st Half” and “2nd Half,” “Hours Completed,” “Overtime,” “Sick Leave,” “Personal Leave” across the cells B8 to K9. Also, keep five lines blank to add the data for 5 days (We assume the week is for 5 days and 2 days are off – Saturday and Sunday, respectively).

Excel Timesheet Template (8)

The data should be formatted as Font/Font Size – Calibri/12, Wrap Text, Merge and CenterMerge And CenterThe merge and center button is used to merge two or more different cells. When data is inserted into any merged cells, it is in the center position, hence the name merge and center. read more (for cells D8:E8 and F8:G8, respectively).

Step 3: In cell B9, use =IF(C3=””,””,C3) as a formula. These basic excel formulasBasic Excel FormulasThe term "basic excel formula" refers to the general functions used in Microsoft Excel to do simple calculations such as addition, average, and comparison. SUM, COUNT, COUNTA, COUNTBLANK, AVERAGE, MIN Excel, MAX Excel, LEN Excel, TRIM Excel, IF Excel are the top ten excel formulas and functions.read more capture the date in cell C3. We only need to change the date to C3.

Excel Timesheet Template (9)

Step 4: In cell B10, we must use the formula =IF(B9=””,””,B9+1). This formula captures the date in cell B9 and increments 1 to get the next date. We can drag this formula across all the cells until B13 to get the dates. Then, change the date format to “Custom,””dd-mmm-yyyy.”

Excel Timesheet Template (10)

Step 5: Now, in column C across C9:C13, we need to extract the day for different dates in column B. Use, =TEXT(B9,” dddd”) in cell C9 to get the “Day” value as “Monday” and drag the formula until C13.

(Video) simple monthly timesheet template

Excel Timesheet Template (11)

Step 6: Now, we need to capture the hours completed (Column H). Use,=IF(((E9-D9)+(G9-F9))*24 > 8, 8, ((E9-D9)+(G9-F9))*24)as a formula to capture the hours completed under column H.

Excel Timesheet Template (12)

This formula checks if total working hours (“Out Time” – “In Time” for 1st half + “Out time” – “In Time” for 2nd half) are greater than 8 or not (24 is used to make the data convenient for 24 hours time format). If total working hours are greater than 8, it will be considered 8. Therefore, the total working hours captured by the formula will be considered. Drag the formula across the cells.

Step 7: Now, using the same logic, we will calculate the overtime value. Use =IF(((E9-D9)+(G9-F9))*24>8,((E9-D9)+(G9-F9))*24-8,0) as a formula under cell I9.

Excel Timesheet Template (13)

This formula finds that if the total working hours are greater than 8 for the day, the value after subtracting 8 hours from total working hours will result under cell I9 as “Overtime.” Else, it will be zero.

Step 8: We will set the default values as 00:00 for the “Sick Leave” and “Personal Leave” columns (Columns J and K, respectively). We cannot formulate the values of these columns as we perform for hours completed and overtime.

Excel Timesheet Template (14)

Step 9: Under “column L,” add a new title as “Total Daily Hours.” This column will be the one that can give all the daily completed hours. For example, we can use =SUM(H9:K9) as a formula under L9 to capture the “Total Daily Hours” for 18-Nov-2019. Then, we need to drag the formula across the cells.

(Video) Automated Employee Timesheet Template in Excel

Excel Timesheet Template (15)

Step 10: Across cells H14 to L14, we must use the sum functionSum FunctionThe SUM function in excel adds the numerical values in a range of cells. Being categorized under the Math and Trigonometry function, it is entered by typing “=SUM” followed by the values to be summed. The values supplied to the function can be numbers, cell references or ranges.read more to get the total hours for the week associated with each column.

Excel Timesheet Template (16)

We have also added the “In Time” and “Out Time” in the sheet and could see the working hours reflected.

Things to Remember:

  • We must keep an eye on the cell format. We have used the 24 hours format for timings in each column.
  • The timesheet template is a weekly planner and can be modified as a “Biweekly” or “Monthly” timing.
  • Note that the sheet is protected. Hence, as a user, we may not be able to change the formatting.

Recommended Articles

This article is a guide to Excel Timesheet Template. Here, we discuss how to create a free weekly timesheet template under Excel to capture the daily timings of employees. You can learn more from the following articles: –

  • Timesheet Calculator in Excel
  • Top Accounting Excel Templates
  • ExcelWeekly Planner Template
  • Payslip Template in Excel
  • Calculate IRR in Excel

FAQs

Does Excel have a timesheet template? ›

Yes, Excel has so many timesheet templates that we can discuss here. Timesheets in Excel automatically calculate total hours, regular hours, and overtime hours.

How do I calculate hours on a timesheet in Excel? ›

Here's how you calculate time in a daily Excel timesheet template: Insert =sum(D8+F8) into the "Daily total" cell (marked as G8 in this timesheet example). As soon as employees type the hours in the "Morning hours" and "Afternoon hours" cells, this time automatically gets added to the "Daily total".

Where can I get free Excel templates? ›

Choose from an assortment of templates like calendars, invoices, and budget planning.
  • Go to Office.com.
  • Click Templates at the top of the page.
  • On the Templates page, click Excel. ...
  • Click the template you want, click Edit in Browser, sign in if prompted, and then click Continue.

How do I create a real time track in Excel? ›

If you're already on the latest update, then here's how you can try out the new linked data feature in just three easy steps:
  1. 1) Create a new table in Excel. ...
  2. 2) Assign a linked online data type in Excel. ...
  3. 3) Add a new column to get real-time online data.
16 Oct 2018

Is there a free timesheet app? ›

Clockify is the completely free timesheet app for teams. Homebase is the timesheet application with features like time clock and team communication. ClickTime is the employee timesheet app for individuals and teams. ZoomShift is the best online timesheet app for hourly employees.

What is the formula in Excel to calculate hours worked? ›

Write each day of the week in its own row, then create a new cell label titled "TOTAL." The cells next to this one display the total number of hours worked and pay received for the week. You can apply this by using the function "=SUM(E2:E8)" to calculate total hours.

Is Clockify completely free? ›

Clockify is a time tracker and timesheet app that lets you track work hours across projects. Unlimited users, free forever. Start tracking time — It's Free!

How do you calculate hours on a timesheet? ›

Follow these steps to calculate worked hours:
  1. Determine the start and the end time. ...
  2. Convert the time to military time (24 hours) ...
  3. Transform the minutes in decimals. ...
  4. Subtract the start time from the end time. ...
  5. Subtract the unpaid time taken for breaks.

How do I calculate hours worked on a 12 hour clock in Excel? ›

How to Calculate Hours Worked in Excel - YouTube

How do you calculate working hours? ›

How to calculate hours worked
  1. Step 1: Determine start and end time. Simple as that---record what time you start and what time you end. ...
  2. Step 2: Convert time to military time. ...
  3. Step 3: Subtract start time from end time. ...
  4. Step 4: Subtract unpaid breaks. ...
  5. Step 5: Convert to decimal format. ...
  6. Step 6: Add up total hours for pay period.

How do I calculate time duration in Excel? ›

Calculate Time Difference in Excel - YouTube

Where do I find Excel templates? ›

Open Microsoft Excel. On the right side of the Home tab, click More templates. Scroll through the displayed list of templates to find the one that suits your needs. If you don't find one you like, you can use the Search for online templates text field to see if there is a template online for what you need.

Is Google sheets the same as Excel? ›

Google Sheets was built as a cloud-based alternative to Microsoft Excel, and all you need is a Google account. With it, you can sync and save every Google Sheets document automatically in Google Drive (cloud). This also means the files become accessible immediately from anywhere.

How many templates does Excel have? ›

Microsoft Excel allows creating two special templates - Book. xltx and Sheet. xltx - that are the basis for all new workbooks and all new worksheets, respectively.

Does Office 365 have a timesheet app? ›

Designed for small to large organizations, Office 365 Timesheet App is a cloud-based time tracking software that helps businesses measure employee performance and view task updates from a centralized platform.

What is Clockify timesheet? ›

Clockify is a digital employee timesheet app that works in a browser. Clockify streamlines timesheet collection and time analysis so you no longer have to fill out, scan, and store paper time sheets.

Does Google have a timesheet app? ›

TimeSheet is a great and free solution for freelancers and small sized companies. Use Google Calender to track time • Use Google Sheets to create reports • Use the full functionality of Google Sheets to make it fit your needs • Share your time consumption among others as simply as you share calendars How it's done?

How do I write hours and minutes in Excel? ›

HOW TO ADD TIME IN EXCEL
  1. Step 1: Enter your hours and minutes in a hh:mm format in the column cells.
  2. Step 2: Change the Format of your total cell to: [h]: mm.
  3. Step 3: In your Total cell enter the Excel formula " =SUM( " and then select the cells with the hours in it.
  4. Step 4: Click Enter.

How do you calculate hours and minutes worked? ›

All you need to do is divide your minutes by 60. For example, say your employee worked 20 hours and 15 minutes during the week. Divide your total minutes by 60 to get your decimal. For this pay period, your employee worked 20.25 hours.

What is the best free employee time tracking app? ›

Connecteam is one of the best free time clock app for small businesses for time tracking and payroll management. Connecteam is a great choice for employees who work in the field. It allows users to clock in and out using smartphones, get their locations automatically tracked and their payrolls calculated.

Which is better Toggl or Clockify? ›

Clockify can help you track time for unlimited users and projects for free. It also offers a Pomodoro timer to boost team productivity. On the other hand, Toggl can help you with things like revenue tracking and team scheduling. And while both tools are great, they aren't as versatile as Time Doctor.

How do you write 7 hours and 45 minutes on a timesheet? ›

So, 7 hours 45 minutes is 7 + 45 ÷ 60 = 7.75 hours.

What is 20 minutes on a timesheet? ›

More Information
MinutesFraction of an hour
190.317
200.333
210.350
220.367
57 more rows

How do you calculate 15 minutes on a timesheet? ›

Converting Minutes
  1. 5 minutes = .08.
  2. 10 minutes = .17.
  3. 15 minutes = .25.
  4. 20 minutes = .33.
  5. 25 minutes = .42.
  6. 30 minutes = .50.
  7. 35 minutes = .58.
  8. 40 minutes = .67.

How do I calculate hours worked overnight in Excel? ›

Here are 3 methods on how to explain Excel that you finished working at 7:00 am of the following day.
  1. Method A:
  2. Method B:
  3. =(IF(A1>B1,B1+1-A1,B1-A1))*24.
  4. Method C: =(B1-A1+(B1<A1))*24.
  5. Think Different, think Night shifts.

How many hours is 8am to 5pm? ›

There are 8 full hours between these times. It also supports the subtraction of lunch breaks and other types of pauses from the total hours in between. For more on that see lunch breaks.

Can I work 16 hours a day? ›

Generally, workers can legally work as many hours in a day as they choose to or as their employer requires. No federal or state law caps the number of hours in a workday for most workers. However, workers under 16 years old are not allowed to work longer than 8-hour days.

Is 45 hours a week a lot? ›

Research suggests that working excessively long hours — usually this means more than 45 a week — is detrimental to your health, physical and mental, in many ways.

How do I add 30 minutes to a time in Excel? ›

Using TIME Function to Add Time

The time function allows you to add minutes as a number in the argument, so if you want to add 15 minutes or 30 minutes, you can simply enter it into the function. There are three arguments in the TIME function, and you need to specify the minutes' values in the second argument.

How do I add 15 minutes to a time in Excel? ›

Add Minutes to Time in Excel - YouTube

How do I create a master template in Excel? ›

To create a template, execute the following steps.
  1. Create a workbook.
  2. On the File tab, click Save As.
  3. Click Browse.
  4. Enter a file name.
  5. Select Excel Template (*. xltx) from the drop-down list. ...
  6. Click Save. To create a workbook based on this template, execute the following steps.
  7. On the File tab, click New.
  8. Click Personal.

What is one possible advantage of using a template in Excel? ›

Advantages of using a Template ? Templates can save you a lot of time so it is worth taking a few minutes to look at the ones that are built-in. A template can help you create workbooks that are consistent and can help you to customise your workbooks for specific tasks.

Why do people use Google Sheets instead of Excel? ›

The major difference between Excel and Google Sheets is that you can share the link of Google Sheets with anyone and they can edit the file. This feature makes Google Sheets a perfect option for those who work in teams or shared projects.

Is Excel more powerful than Google Sheets? ›

Google Sheets is better for collaboration but Excel is currently a more powerful program for complex functions.

Do companies use Excel or Google Sheets? ›

Most companies use either Microsoft Excel or Google Sheets, both of which are leading spreadsheet programs used around the world. Both programs make it easy and fast to enter and manage data, use formulae, and more. So, how do you know which one is best for your business?

Where can you find thousands of templates for Excel? ›

You can search for thousands of templates at templates.office.com.

How do you copy a template in Excel? ›

Right click on the worksheet tab and select Move or Copy. Select the Create a copy checkbox. Under Before sheet, select where you want to place the copy. Select OK.

How do I create a PDF timesheet? ›

How to Create a Timesheet in Adobe PDF
  1. Launch Your Adobe PDF application. For you to get started, launch your Adobe PDF application. ...
  2. Determine the Information That You Need to Include. ...
  3. Use Columns. ...
  4. Calculate the Daily Working Hours. ...
  5. Calculate the Total Weekly Hours.

Does Office 365 have a timesheet app? ›

Designed for small to large organizations, Office 365 Timesheet App is a cloud-based time tracking software that helps businesses measure employee performance and view task updates from a centralized platform.

Does Microsoft teams have a timesheet? ›

Using Timesheet

Microsoft Teams also offers manual timesheets for keeping track of employee hours. Employees can view previous time clock activity or edit current timesheet information. To do so, simply select 'Time clock' from 'Shifts' and click on the menu in the upper right corner to select the timesheet.

How do you create a timesheet for a team? ›

Timesheet & Time Tracker for Microsoft Teams
  1. Create account. Sign up for free.
  2. Set up projects/tasks. ...
  3. Invite employees inside Clockify. ...
  4. Add Clockify to Microsoft Teams. ...
  5. Employees fill their timesheets. ...
  6. Download Windows app. ...
  7. Check hours in reports. ...
  8. Share reports with clients.

How do I calculate hours worked in Excel? ›

In Excel, times are stored as decimal values. Knowing this, you can simply subtract the start time (“Clock In”) from the end time (“Clock Out”) to find the time worked. (Note, we multiply by 24 to convert the decimal values into hours).

How do I make a timesheet in Word? ›

How to Create Timesheets in Microsoft Word 2010 - YouTube

How do you calculate work hours? ›

How to calculate hours worked
  1. Step 1: Determine start and end time. Simple as that---record what time you start and what time you end. ...
  2. Step 2: Convert time to military time. ...
  3. Step 3: Subtract start time from end time. ...
  4. Step 4: Subtract unpaid breaks. ...
  5. Step 5: Convert to decimal format. ...
  6. Step 6: Add up total hours for pay period.

Does Word have a timesheet template? ›

A Microsoft Word timesheet template is a document where employees list, track, and submit their regular, overtime, and other work hours for various pay periods. Like businesses managing payrolls, supervisors track work activities using timesheet templates.

Does Google have a timesheet app? ›

TimeSheet is a great and free solution for freelancers and small sized companies. Use Google Calender to track time • Use Google Sheets to create reports • Use the full functionality of Google Sheets to make it fit your needs • Share your time consumption among others as simply as you share calendars How it's done?

Does Outlook have time tracking? ›

Time tracking in the Outlook calendar will help you organize and prioritize tasks, automatically track working hours and save time on unproductive activities. Track time in your calendar and manage your projects like a pro.

Is Clockify completely free? ›

Clockify is a time tracker and timesheet app that lets you track work hours across projects. Unlimited users, free forever. Start tracking time — It's Free!

Is Clockify a good app? ›

The Verdict. Clockify is the best time and attendance software for businesses with hybrid teams (on-site and remote employees). The cloud-based dashboard can be accessed from any computer or mobile device, and it has several project- and task-tracking features.

How do you tell your boss you forgot to clock out? ›

Forgot To Clock Out

Under the Report text box, write notes for your employer about what happened and the time you actually finished work. Click on the Clock Out button to finish your shift. Contact your employer to give them a heads up that your shift time will need to be fixed.

Can you track time someone is away on team? ›

Teams does not track it. But your organization still can. If you're using a company device, for example, or your device is registered with Microsoft Intune or some other corporate system management platform, your company can track your activity. If you use a company VPN, they can also track your web usage.

How do teams use time clocks? ›

Timeclock for Shifts /Whatsnew in Microsoft Teams - YouTube

Does SharePoint have time tracking? ›

Sharepoint based Timesheet Management Software

TimeSheet Plus is Sharepoint-based time tracking software that automates the collection, approval, and reporting of employee work.

Videos

1. How to Create a Timesheet in Excel - Template Included
(Hubstaff)
2. Employee Timesheet Template in Excel - ClockShark
(ClockShark Time Tracking)
3. Excel Timesheet Template - Walkthrough
(Adnia Solutions)
4. Timesheets Manager Excel Template - Timesheets simplified
(Indzara Excel Templates)
5. Employee timesheet template in Excel
(Sheetgo)
6. Simple Excel Timesheet
(ITBroom)
Top Articles
Latest Posts
Article information

Author: Jonah Leffler

Last Updated: 03/21/2023

Views: 6327

Rating: 4.4 / 5 (45 voted)

Reviews: 84% of readers found this page helpful

Author information

Name: Jonah Leffler

Birthday: 1997-10-27

Address: 8987 Kieth Ports, Luettgenland, CT 54657-9808

Phone: +2611128251586

Job: Mining Supervisor

Hobby: Worldbuilding, Electronics, Amateur radio, Skiing, Cycling, Jogging, Taxidermy

Introduction: My name is Jonah Leffler, I am a determined, faithful, outstanding, inexpensive, cheerful, determined, smiling person who loves writing and wants to share my knowledge and understanding with you.